Last updated: 21/02/2026

This Privacy Policy describes how Comites Scotland and Northern Ireland (“Comites”, “we”) processes the personal data of users who visit the website https://www.comitesniscozia.info (the “Site”), in accordance with applicable data protection laws (including the UK GDPR and, where applicable, the EU GDPR).

1) Data Controller
The data controller is: Comites Scotland and Northern Ireland
Contact email: comitesniscot@gmail.com

2) Personal data processed
Depending on how the Site is used, we may process the following categories of data:

Contact data: first name, last name, email address, and the content of messages sent through the “Contact Us” form or by email.

Technical and browsing data: IP address (in shortened/aggregated form where possible), device type, browser, operating system, date/time of access, pages visited, usage parameters, and technical logs.

Cookies and similar technologies: information collected through necessary cookies and, if enabled, analytics/marketing cookies (see the “Cookies” section).

The Site is not intended for minors. We do not knowingly collect personal data from minors.

3) Purposes of processing and legal basis
We process personal data for the following purposes:

Managing requests and communications (responding to messages, requests for information, and reports)
Legal basis: legitimate interest in responding and/or performance of pre-contractual or contractual measures, where relevant.

Operation and security of the Site (abuse prevention, troubleshooting, cybersecurity)
Legal basis: legitimate interest.

Statistics and improvement of the Site (only if non-essential tools or analytics cookies are enabled)
Legal basis: consent, where required under cookie laws.

Compliance with legal obligations (requests from competent authorities, regulatory obligations)
Legal basis: legal obligation.

4) Methods of processing
Data is processed using electronic tools and appropriate security measures to reduce the risk of loss, misuse, unauthorized access, or disclosure.

5) Provision of data
Providing contact data is optional, but necessary in order to receive a response to requests sent through the form or by email.

6) Recipients and service providers
Data may be processed by parties acting as technical providers/partners (data processors or independent data controllers, depending on the circumstances), for example for:

• hosting and management of the Site platform (Wix and related services);

• technical services, maintenance, security, and support;

• email providers used to receive/send communications.

The data is not disclosed publicly.

7) International transfers
Some service providers (e.g. hosting platforms/web services) may process or store data in countries outside the UK/EEA. In such cases, transfers take place using appropriate safeguards required by law (for example, standard contractual clauses and equivalent measures).

8) Retention period
We retain data only for as long as necessary for the purposes described above:

Requests sent via form/email: for the time needed to handle the request and for a reasonable period afterwards for organisational/archive purposes, unless longer retention is required by law.

Technical logs and security data: for limited periods consistent with security and maintenance purposes.

Data relating to cookie consent: until consent is withdrawn or according to the settings/technical lifecycle of the cookies.

9) Data subject rights
Under applicable law, you may exercise the following rights (within the limits and conditions set by law):

• access to your data;

• rectification;

• erasure;

• restriction of processing;

• objection to processing (in particular where based on legitimate interest);

• data portability (where applicable);

• withdrawal of consent (without affecting the lawfulness of processing carried out before withdrawal).

To exercise your rights, you may write to: comitesniscot@gmail.com

10) Complaints
If you believe that the processing of your data does not comply with applicable law, you may lodge a complaint with the competent supervisory authority. In the United Kingdom, the authority is the Information Commissioner’s Office (ICO).

11) Cookies
The Site uses cookies and similar technologies.

Necessary cookies: essential for the operation of the Site and to ensure security and performance; they do not require consent.

Analytics/marketing cookies (if enabled): used for statistics or advanced functionality; they are used only with your consent, which can be managed through the cookie banner/settings.

You may change your cookie preferences at any time through the banner settings (if available) and/or your browser settings.

12) External content and links
The Site may contain links to external websites. We are not responsible for the privacy practices of those websites; we recommend that you read their respective privacy policies.

13) Changes to this policy
We may update this Privacy Policy in the event of changes to the Site or to the processing activities. The updated version will be published on this page together with the relevant update date.

Privacy contact: comitesniscot@gmail.com